The short answer
For a digital product passport for a mattress, you typically collect four types of documents: information about the materials used (foam, springs, ticking and filling), test reports and certificates related to safety and chemical substances, data on repair, maintenance and lifespan, and information about what happens to the mattress at the end of its lifespan. Which documents are exactly mandatory and in what form is not yet established at the time of writing: the delegated act that sets this out per product category is expected earliest in 2028 for mattresses.
The detail that stands out most with mattresses is that a mattress rarely consists of a single material. It often contains foam from one supplier, a spring system from another company, and a ticking from a third party. This means that the documents you need rarely all come from your own records. You obtain them from different links in the chain, and that is precisely where most of the time is spent on this subject.
Which documents form the basis
The core of a mattress product passport consists of material information: what type of foam or spring system is used, which fibres are in the ticking, and whether flame retardants or other chemical substances have been added. In addition, test reports are required that demonstrate that the mattress complies with applicable safety standards, such as fire safety tests. Furthermore, it concerns usage information: how the mattress should be maintained, whether it can be repaired and by whom, and what the expected lifespan is. Finally, information is needed about the end of lifespan: whether the mattress can be separated into materials, and where it can be returned or recycled.
This classification is a practical summary, not an exhaustive or official list. The regulation itself, and the delegated act that specifically concerns mattresses, ultimately determine what is mandatory. Those who want to see how this classification is further developed per obligation can find that in the knowledge base with topics per situation.
Why the chain makes the difference here
With many products, all relevant information is held by a single manufacturer. With mattresses, it is different. A mattress manufacturer often purchases foam blocks, innersprings and tickings from specialised suppliers, and assembles the final product themselves. This means that the manufacturer is dependent on what those suppliers can provide for the passport about their own material: composition, origin, and any certificates.
This is also why collecting documents for a mattress product passport takes more time than for a product made from a single material. Not every supplier has this information already structured and ready, and not every contract with a supplier currently contains an obligation to share that information. Anyone discussing this with a software provider or chain partner would do well to determine in advance which information is exactly needed and from whom it should come.
Who provides what
In practice, material information typically comes from the raw material supplier or the producer of the semi-finished product, such as the foam factory or spring maker. Test reports and certificates often come from a test institute or from the party that commissioned the test, which is not always the final manufacturer. Maintenance and repair information is usually prepared by the mattress manufacturer itself, because they know the final product best. Information about the end of lifespan can come from various parties, including recycling companies with which they work.
Because this information comes from multiple sources, it is useful to have a picture in advance of what is already available and what is missing. A brief inventory, for example via a few questions that immediately provide an indication, often shows which documents you have in-house and which still need to be requested from a supplier.
What if information is missing or outdated
It happens that a supplier can no longer find a certificate, or that a test report is outdated because the composition of a material has since changed. This is not an unusual problem in itself, but it is a reason to start early, especially since some documents can only be reissued by the original author. How matrapas.eu processes the supplied data and where the origin of information can be traced is described on the page on how the data is processed into a passport.
For the question of which documents are mandatory in your specific situation, and what a missing document means legally, the official text of the regulation or a lawyer is the right starting point. This article provides a practical overview, not legal advice about your own business.
Check your position yourself
Anyone who wants to know which documents are presumably relevant for their own assortment can easily find out via the free quick-scan or by going through the topics in the knowledge base. Both provide an indication without any obligation attached.