What does a product passport for mattresses cost?
No amount in the legislation, but cost items to be expected
The ESPR (Regulation (EU) 2024/1781) does not itself prescribe a price for a digital product passport for mattresses. Article 9 of the regulation describes what a product passport must contain and how it must be accessible, but the legislator does not regulate who may create, host or offer the passport, and therefore not what that may cost. The costs that a mattress manufacturer or importer incurs arise from fulfilling that obligation: collecting and structuring product data, having the passport drawn up, hosting it for the required period, and having the QR data carrier created. These are services offered by market parties — including matrapas.eu — and the price varies by provider and by the amount of work required.
For mattresses under the ESPR, not for existing quality marks or certifications
This question concerns the digital product passport as the ESPR will require for mattresses once the delegated act for this product group is in place. It therefore does not concern costs of existing certifications, quality marks or test reports (such as fire safety tests or OEKO-TEX-type labels) — these are separate from the product passport and have their own cost structure. The product passport is also not a physical label or leaflet; it is a digital file accessible via a QR code or comparable data carrier. For those who sell mattresses without placing them on the market (such as a bed specialist retailer reselling a manufacturer's products), the obligation to have the passport drawn up usually rests with the manufacturer or importer, not the retailer — though the retailer may still be affected because the QR code must be placed on or with the product.
The date is not yet fixed, and neither is the cost picture
No delegated act has yet been published that specifies when mattresses must have a digital product passport. According to the European Commission's work programme for ecodesign (2025-2030), this act for mattresses is expected in 2028; matrapas.eu therefore provisionally assumes that the obligation will take effect around 2030, but this is an estimate, not an established fact. Until the act is published, there is no legal obligation for mattresses to have a digital product passport, nor is there yet a definitive list of mandatory data sources on which a provider can base its tariff. Once the text is published, the exact date will appear here, along with a clearer picture of exactly what must be done — and thus what that will cost.
What can be done now, and where the costs lie
Anyone who wants to prepare now should start by mapping their own product data: materials, origin, composition, care instructions and any existing test certificates. This work must be done anyway, regardless of which provider ultimately compiles the passport, and the better that data is already in order, the less work (and therefore cost) will remain later. Next comes the choice of a provider to compile the passport from the supplied data, host it for ten years — this hosting period is what matrapas.eu uses as a service, not a figure from the legislation itself — and supply the QR data carrier to be placed on or with the mattress. The costs involved typically fall into a one-off part (drawing up the passport per product model) and an ongoing part (hosting over the duration, and any adjustments if the product data changes). For a specific amount, it is advisable to request a quotation directly from a provider such as matrapas.eu, tailored to the number of product models and the state of existing data — an estimate that cannot be given in a general sense on this page without stating an unfounded figure.
Where this follows from: Article 9 ESPR and the ecodesign work plan
That a product passport must be made accessible via a data carrier and must comply with certain content requirements follows from Article 9 of the ESPR (Regulation (EU) 2024/1781). This regulation sets out the framework, but leaves implementation — and with it the market of providers and tariffs — to practice. Which product groups are covered when is described on the European Commission's page on the ecodesign regulation for sustainable products, where the work plan 2025-2030 can also be found.
What to do now
Anyone who wishes to get started early should organise the product data of their own mattresses and request an indicative quotation from a provider such as matrapas.eu for the compilation, hosting and provision of a QR data carrier for their own range — so there are no surprises once the obligation actually takes effect.
Where this is based on
- Regulation (EU) 2024/1781 (ESPR), Article 9 (digital product passport)
- European Commission — ecodesign regulation for sustainable products
The regulation itself is on EUR-Lex. We provide references per statement; you do not have to take our word for it.
What you concretely must do
What is expected of you
The question "what does a product passport cost" cannot be answered with a figure at this moment. The ESPR (Regulation (EU) 2024/1781) regulates in Article 9 what a digital product passport must be capable of and contain, but the regulation itself does not mention a price, fee or cost item. Those costs only arise in practice, when setting up and maintaining the passport, and their amount depends on choices that a company makes itself. What can be described: which activities cost money, and which obligations underlie them.
Collecting and structuring data
The obligation to make product information available via a digital passport means that data which may now be scattered — in procurement, in a technical file, with a supplier of filling material — must come together in a fixed structure. For a company of 10 to 100 employees, this is usually not a matter of collecting new information, but of organizing existing information. The time this takes, and thus the costs, depend heavily on how well the company's own administration and supplier files are already in order.
Making the passport technically available
Article 9 of the ESPR requires that the passport is digitally accessible via a data connector, typically a QR code on or with the product. Creating, hosting and keeping that data accessible is a technical service. Some companies build this themselves, others outsource it to a platform that handles the storage and connection. The choice between building and outsourcing largely determines what the cost item will be: own development time and maintenance, or a periodic fee to a third party.
Keep the passport up to date
A product passport is not a snapshot. If the composition of a mattress changes, a supplier changes, or a new version of a product line comes out, that must be reflected in the passport. This is an ongoing task, not a one-time action, and that means costs do not stop at the first delivery. Companies that underestimate this often find afterwards that keeping it up to date requires more time than setting it up.
Where things go wrong in practice
Costs are estimated based on the first version, not on maintenance. A company has a passport set up and counts that as a one-time expense, while changes in assortment require repeated adjustments.
There is a calculation per mattress, while the setup per product line could be more efficient. Anyone who starts separately for each model often pays more for structuring than necessary when data is set up per product group.
The choice between building and outsourcing is made without weighing the maintenance burden. Building it yourself seems cheaper on paper, until it turns out that internally no one has time to keep the system up to date.
Supplier data is only collected when the passport must already be made. This leads to delays and extra correspondence, which makes the setup more expensive than if that data had arrived already structured.
There is a wait until the delegated act is in place before anything is recorded. As a result, everything must be caught up all at once once the date is set, instead of spread over the time that is already available now. What can already be done now is described on what can I already do while the rules are not yet final.
What you can record
- An overview of which product data is already available and which still needs to be obtained from suppliers, per product line of mattresses.
- Agreements with suppliers on the timely and in fixed form delivery of material and composition data, so that this does not have to be worked out repeatedly.
- A choice (preliminary or definitive) between setting up the passport yourself or outsourcing to a platform, with the arguments that led to that choice.
- A plan for keeping passport data current when there are changes in composition, supplier or product line.
- Documentation of what is already established about the product passport, so that shop staff can be prepared for it — see also how do I inform my shop staff about the digital product passport for mattresses.
Anyone who needs a concrete sequence of steps will find it in how do I approach the digital product passport for mattresses step by step. And for anyone who first wants to know whether the obligation applies to their own assortment, that can be read on does the digital product passport apply to my mattresses.
Once the delegated act for mattresses has been published, more concrete requirements are expected to be included regarding the content and form of the product passport — and only then will it also become clearer which cost items are actually mandatory and which remain a matter of choice.
This is not legal advice. This page provides general information about the legislation this platform concerns. We do not know your situation. If you are in doubt about your own case, consult a lawyer or the competent supervisory authority.
Written with AI based on the sources above, checked by a human on 2026-08-22. Is something wrong? Let us know — corrections are given priority.