There is no fixed rate for a digital product passport of a mattress. The regulation itself does not prescribe a price; it determines what must be included in the passport and who is responsible for it, but not what it may cost to create and maintain. What you ultimately pay depends on the supplier you choose and on how your own product data is already recorded.
In practice, the costs usually consist of a few fixed components: compiling and verifying the data per mattress model, hosting that data for the required period, creating the QR code or another data carrier, and updating the passport whenever something changes on a model. At matrapas.eu these components are detailed in our rate overview, so you know in advance what makes up a fee.
Where the amount comes from
A product passport is not a standalone document but a dataset that must remain accessible for ten years via a QR code on or attached to the mattress. This entails different costs than a one-off translation or technical drawing. Work is needed to collect the correct data from the manufacturer or importer, hosting is needed that does not lapse after a few years, and a system is needed that links the QR code to the correct version of the data. If something changes on a mattress model, for example a different filling material or an adjusted composition, the passport must be updated accordingly. This last step is often forgotten in an initial cost estimate, yet it is precisely the component that keeps recurring over multiple years.
What determines the costs in practice
The most important factor is the number of models you bring to market. A manufacturer with three basic models has a different task than a manufacturer with dozens of variants in size, firmness and cover. A second factor is the state of your current data: are specifications, materials and origin already structured in a system, or do they still need to be gathered from invoices, certificates and emails from suppliers? The more research needed, the higher the setup costs. A third factor is whether you are working for multiple countries or languages at the same time, as this can mean additional translation and verification work. A final factor is the choice between building it yourself and using an existing service, which is discussed further below.
One-time setup versus ongoing maintenance
It is wise to distinguish between one-time setup and ongoing management in a cost estimate. One-time setup includes collecting and entering data per model and creating the first QR code. Ongoing management includes hosting for the remaining period, updates when changes occur, and possibly adding new models. A supplier that only offers setup and says nothing about management afterwards leaves part of the costs unnamed. Therefore, do not only ask for an amount per mattress, but also what happens if a model is modified or discontinued.
Build it yourself or use a service
Some larger manufacturers consider building the hosting and QR linking themselves, for example as part of an existing ERP system. This may seem attractive if the technology is already largely in place, but it does require someone to keep the data accessible for ten years, even if the system is replaced in the meantime or the supplier ceases operations. A service such as matrapas.eu takes over that hosting issue and focuses on compiling, updating and presenting the passport. Which approach is more cost-effective varies by company and depends heavily on the number of models and available internal capacity. In the explanation of our working method read how we collect, host and display the data via the QR code.
The delegated act that sets the exact requirements for the mattress dossier is currently expected around 2028 within the work plan of the European Commission; this date is not yet fixed. As soon as there is more clarity on the precise content of the obligation, that can also say something about the scope of the work and thus about the costs. Until then, it is especially useful to examine how your own product data currently stand, as that determines a large part of the start-up costs, regardless of which supplier you ultimately choose.
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