There is no fixed amount, but there is a fixed set of factors
There is no rate that applies to every company, because the costs of adapting procurement contracts to the mattress passport depend on how many contracts are involved, what they look like now, and who does the work. A company with two fixed suppliers and standard contracts faces a different task than an importer with ten wholesalers spread across multiple countries. So the answer to 'what does this cost' is always: it depends on a few concrete points, and we list those below.
The key is that the mattress passport requires data that must come from somewhere: material composition, origin, care instructions, and more. If that data is not now contractually established between you and your supplier, it still needs to be. That work — not the technology of the passport itself — is usually the biggest cost item.
Where the amount comes from
In practice, the costs are a sum of several components. First, there is the legal time: someone must review the existing contracts, determine which provisions are missing, and draft or have drafted new clauses about the provision, keeping current, and verification of product data. Whether this happens internally by someone who is already a lawyer, or externally by a solicitor or contract lawyer, makes a major difference to the amount.
Second, there is the negotiation itself. A supplier who is already used to sharing this kind of data will quickly agree to an additional provision. A supplier who is not used to it, or who is outside the EU and has different expectations, requires more discussion — and thus more time. This applies more strongly to companies that investigate which obligations apply to them on a case-by-case basis, because the contract requirement can differ per supplier relationship.
Third, there is the scale: how many contracts need to be adapted. Rewriting one framework agreement with a fixed wholesaler is a different task from reviewing twenty separate supplier agreements, each with its own terms. Companies that sell under their own brand and work with multiple manufacturers often have more contracts to review than a shop that buys from one wholesaler.
What else affects the price
Whether you can work with standard clauses or need customised solutions weighs heavily. A clause stating that the supplier is obliged to provide current product data and notify changes in a timely manner can in many cases be reused with similar wording across suppliers. As soon as a supplier demands its own terms, or as soon as international supply plays a role, customisation is needed — and that takes more time than filling in a template.
Also, whether you already use software to maintain supplier data matters. If that data is already stored somewhere in structured form, the step to a contractual obligation is smaller than when everything is still exchanged by email and loose documents. That is also a question that fits well in the overview of questions that companies often ask about the connection between the procurement process and the passport.
Finally, it matters how often contracts will need to be adapted again in the future. A regulation that is still under development may change in some respects before the obligation for mattresses definitively takes effect. Contracts that are formulated flexibly — for example by referring to 'the legal requirements applicable at that time' instead of a fixed list — will need to be revised less often later. That saves repeated legal costs in the long run.
How you can get an initial picture of your situation
Because costs vary so widely by company, the most useful first step is not a price enquiry but an inventory: which suppliers do you have, which data do you already provide, and which contracts already exist. With a few questions that map out where you stand you get a free initial indication of that, without this being legal advice yet on your specific contracts.
For the costs of the passport itself, apart from the contract adjustments, the overview of fees and what they include provides a concrete picture. For the question of whether and how your current contracts need to be adjusted, it remains advisable to consult a lawyer who can assess the specific agreements with your suppliers.
Do you want to first get an idea of what is at stake for your company? Take the free quick-scan or browse through the topics in the knowledge base to see which steps are relevant for your situation.